Your Data: Registering with the ICO

As a mental health professional I have to process information about my clients. This includes personal data (such as their name and address) ans sensitive data (such as health conditions). I have registered with the Information Commissioners Office as a data controller to ensure I am protecting your data and only using it in accordance with the law.

Last year was the summer of “please can we keep in touch” emails as the new GDPR data protection rules changed who was and was not allowed to contact you.

These changes also affected psychotherapists and added to the existing data protection regulations. When I work with other organisations, the information I process is owned by them and I am covered by their policies. When I see private clients, or when an organisation refers their clients to me, I am required to register with the ICO in my own right.

So over the bank holiday weekend, I was updating my client data policies, therapy referral forms, consent to therapy form, therapy assessment forms and registering with the Information Commissioner’s Office.

As a mental health professional, I need to collect information which is sensitive and personal. This includes my clients name, date of birth, ethnicity and religion, medication, medical history (including mental health history), and details about their emergency contact person and GP. Some of this information is to ensure that I am aware of the clients needs and can offer appropriate interventions. Some of it is collected in case the clients needs urgent medical or emotional care. I also need to asses if a client may be a risk to themselves or others; particularly when they are joining a group which may include other clients who could be vulnerable. During therapy sessions, clients may share further personal or sensitive information which may be recorded in their client notes.

Client have a right to know that I am protecting their data, particularly as client-therapist confidentiality is so important. How I record, process and store that information, how long I keep it for and when/with whom I share it are all important aspects of data processing.

You can check my registration with the ico’s website which includes a data protection public register.
(Registration Number: ZA514550 ).


Have your say

This site uses Akismet to reduce spam. Learn how your comment data is processed.


* indicates required
Sign up for my own mental health *
Sign up as a parent or carer *
Sign up as a professional *

Social Media

Latest posts



On Key

Related Posts

Photo by Vitolda Klein on Unsplash

Neglect, Preoccupied or Anxious Attachment and control

If a child’s needs are not met in the early years they are likely to develop low self-esteem and to learn to be controlling or manipulative in relationships with others. This can include friendships, family relationships, romantic relationships and professional relationships.

Child violence and brain changes in puberty

The brain changes during adolescence can make us moody, impulsive and emotional. It’s also a phase when we rebel against our parents and conform with our peers. Would these changes make teenagers violent?

Scared of my child

Child to parent violence affects one in ten families and there was an increase in police reports during lockdown. What is this hidden side of domestic abuse?